If you cannot make this meeting please contact me. Also, you can join the travel logistics session by Video Call at 10:30.
We meet in SC 406 see attached PDF
It is crunch time and several of us have booked our travel. To stay on track we need quick responses to questions and paperwork complete. So, PLEASE take time to read through this email, attend (or call in to our Travelers Meeting and Training Session on Montgomery College On June 10 from 10:00 AM to 4:00 PM and watch for email updates. I am on the west coast today so I will slip the check in by an hour to 9:30 eastern for any questions. Also, please forward to anyone you know is interested. I am missing some emails and will check when I get home.
On June 10 will cover travel logistics for the summer and reporting requirements in detail. We will also hold training sessions for those who have not had a chance to practice yet. A few quick notes follow.
Schedule - We have approval of our draft technical report and we expect approval of final report shortly once we have submitted updated drawings. Based on this our REIC and designated technical leads have scheduled their initial flights to Panama and we will have a team in Rincón from June 18 to July 9. Ricardo will arrive several days before us. The remainder of the trips will be booked once we have final approval. We must have a designated technical lead and a Health and Safety Officer in the Community at all times. Please respond ASAP with your preferred travels dates so we can finalize the teams. If you are spending time on your own in Panama before or after your trip your EWB trip begins when you join or leave the team. Arrangements including insurance for personal travel are your responsibility.
Required paperwork – If you haven't done so Please complete and sign the attached waiver and health forms .
Cost - EWB projects are self-funded. We raise our own funds from a variety of sources including individuals raising their own travel funds, fund raising activities, donations and grants. Project and technical leads have their costs covered from existing funds. All other volunteers are expected raise funds to cover the cost of the travel. Travel costs are approximately $800.
EWB is trying to improve tracking the full cost of projects including donations. While frustrating at times this is important and provides the database to help teams plan and implement future projects. Therefore, we are looking for volunteers to record all money spent towards the project regardless of source.
Health and Safety - Vaccinations are your responsibility. Yellow fever, typhoid, and tetanus are strongly recommend. Also a malaria prophylaxis is strongly recommended. As someone who has lived in a place where the death toll from malaria is high I strongly recommend it. The side effects can be significant but pale in comparison to malaria.
What to expect. Travel from Panama City is about an 8 hour bus ride including a stop for a meal. From San Felix to Rincon is a 3 hour ride in a “chiva” much of the time is spend on a very rough road. In the Community accommodation is in a tent inside one of the buildings. The tent keeps unwanted guests out at night.
Quality Control Reporting – those of you who have been active in the project or participated in another EWB project are familiar with the technical reports required to gain approval. Depending on the complexity of the project these can require significant time and effort. In our case Tom Yost and Andrew MacPherson have put in many hours of work to design the building. Recently Francis Ann and Maria have made a significant effort helping the Community to organize a small library and preparing our project monitoring reports. Craig and Joe have been active as mentors and Rhiannon has led many of our fundraising efforts.
Going forward we are required to submit regular progress reports and maintain a complete as-built record. I am looking for volunteers to cover this aspect. See attached templates.
Baggage and packing - We will provide previous checklists on June 10. Please coordinate with those who will be in the Community when you are as those of us who have traveled before can attest that baggage can be a bit of hassle. So we want travel light but at the same time have what we need. We have left many of the items needed by the group as whole in the Community and the list of items such as stoves, dishes, utensils will grow so check the master list before packing.
This updates previous meeting schedules. The next 2 1/2 months will be busy as we prepare for and begin work in the field. Therefore we will hold weekly meetings on Thursday. In person meetings meetings will be held roughly every two or three weeks, the remaining meetings will be held via google hangout. Hangouts will be at 8:30 PM. In person meetings will generally be begin at 7:00 PM.
We will also be holding Travelers meetings and training sessions at Montgomery College
on Saturdays as needed.
On May 25th join the Chapter Happy Hour at:
TAKODA Restaurant & Beer Garden, 715 Florida Ave NW, Washington, DC 20001
Great response to tonight's first aid training!! We should be well covered in terms of Safety Officers.